Regular Meeting

Whereas any citizen may speak in the official language of their choice during the public question period; And whereas members of Council may speak in the official language of their choice during meetings; And whereas when a citizen addresses Council in one of the official languages, members of Council should respond in the same language to ensure clear and respectful communication; And whereas if a member of Council is unable to speak in either official language, training programs will be offered to improve interaction and understanding with the community; And whereas the Municipal Act, 2001 (S.O. 2001, c. 25), in particular sections 11 and 270(1), paragraph 1, authorizes municipalities to govern their affairs and adopt by-laws related to their internal functioning; Be it resolved that Council direct municipal staff to submit a report examining the feasibility and legality of including the use of French and English during meetings in the Procedure By-law, with the goal of establishing a formal and equitable framework for official languages. This report must be presented before the summer recess to allow for the possible adoption of an amendment at the August 26, 2025 meeting. Voters For Against Conflict Absent Paul Groulx X Francine Leblanc X Genevieve Lajoie X Sylvain Cleroux X Anik Charron X Results 4 1 0 0 vote Type: Majority (Voted), Recorded

That Council acknowledges the reception of administrative report OPS-4-2025; and Approves the change of group insurance provider, from Sunlife to Canada Life, effective June 1, 2025 authorizing the administration to sign the necessary documents to proceed with this transition; and Directs the administration to make the necessary amendments to the procurement policy and the delegation of authority policy regarding the process for future renewals or changes of group insurance provider.

That Council acknowledges the reception of administrative report FIN-5-2025; and Accept to allocate the 2026 grant under the Ontario Community Infrastructure Fund to finance the remaining costs of the Main Pumping Station 1 Upgrade project. Voters For Against Conflict Absent Paul Groulx X Francine Leblanc X Genevieve Lajoie X Sylvain Cleroux X Anik Charron X Results 4 1 0 0 vote Type: Majority (Voted), Recorded

That Council acknowledges receipt of administrative report OPS-5-2024; and Approves the following recommendations regarding the various completed tenders, conditional upon the approval of the necessary funding: Annex A (ADM-002-2025): Duquette Électrique Ltée for the supply and installation of an emergency generator at a cost of $119,643.11 + HST; Annex B (ADM-003-2025): ICON Office Environments for the supply and installation of office furniture at a cost of $100,000 + HST; Annex C (ADM-005-2025): Field Service CA Inc. for audio and video solutions in the Council Chamber, including online streaming, at a cost of $102,684.39 + HST; Annex D (ADM-006-2025): Brawn Construction for the interior fit-up of the new Town Hall at a cost of $1,191,573 + HST; and Approves Option 4 (Annex E) for the canopies, to address the issue related to snow melt, at an estimated cost of $45,000 included in the overall Town Hall project budget; and Approves the overall budget of $5,696,099 (including the purchase cost and the repairs of the building), conditional upon the approval of the necessary funding, for the completion of the projects at 1 Industriel Street, as presented in report OPS-5-2025, including a 15% contingency allowance, and authorizes the administration to proceed with the updating of the required financing. Voters For Against Conflict Absent Paul Groulx X Francine Leblanc X Genevieve Lajoie X Sylvain Cleroux X Anik Charron X Results 4 1 0 0 vote Type: Majority (Voted), Recorded

That Council acknowledges the reception of administrative report GR-7-2025; and Supports the Municipality of Casselman’s initial expression of interest in the IRCC’s Welcoming Francophone Communities initiative.

That Council acknowledges the reception of administrative report GR-10-2025; and Approves the request for support of the Promotion of Leadership for Community Development Group including the following elements: Recognize the PLCD as a key organization working toward the integration of Francophone immigrants in Casselman. Facilitate access to key contacts in various sectors that can support PLCD’s initiatives. Support PLCD in its efforts to secure funding from government bodies, private organizations, and partners, notably by providing a letter of support when the Municipality deems the initiative worthy of endorsement. Include the PLCD on the agreement list for reduced-rate office rental, enabling the provision of a dedicated contact point for newcomers.

That Council acknowledges the reception of administrative report URB-6-2025; and Directs staff to undertake the process to amend the zoning by-law prescribed under the Planning Act to make a decision regarding the relocation of the Christmas kiosk structures in accordance with the proposals shown in schedules “A” and “B” to this report.